Share with synced Slack user groups

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Share with synced Slack user groups

Slack is a popular communication and productivity tool, allowing for real-time coordination when working with individuals or groups in and outside of the company.

When connected to a custom Box application, the Slack channel structure, along with the slash command and event API systems, can be used to provide a logical grouping and collaboration system for Box files and folders.

Overview

This quick start guide will walk you through all the steps needed to group Box users based on the channels they are in within a Slack workspace, and then permit individuals within those Slack channels to share Box files and folders with that group using a Slack slash command.

At the end of this tutorial you will have a Slack bot that will be deployed to a channel in your workspace. This bot will create a Box group containing all the people present in the channel, and then listen for a /boxadd command in the channel. It will then parse that command and automatically collaborate the Box fie or folder with the entire group of users in the channel.

/boxadd command in Slack

This guide will take you through the following steps.

  1. Setup and configure your Slack app to handle the event notification and Slash command structures.
  2. Setup and configure your Box application to connect the web application to Box.
  3. Listen for Slack events and commands when users join and leave channels, or share a Box file or folder with the group.
  4. Structure Box groups and file / folder collaborations based on the Slack events or slash commands.
  5. And finally, deploy the application to your workspace and invite the Slack app bot to your channels to begin listening for events.

Requirements

This quick start guide has two requirements that are worth noting before we proceed.

  1. User emails need to match between Box and Slack: We are connecting a Slack user account to a Box user account by comparing the Slack user email address. Therefore, a matching Box user account using the same email address must be present in your Box enterprise.
  2. You must have a publicly accessible server: Slack will need to send event and command notification data to a public URL for your application. This guide assumes that you have a public location where your application code will be hosted, such as https://mysite.com/. If you don't have access to any public hosting then application platforms like Heroku, serverless options like AWS lambda, or exposing localhost with services like ngrok are all options that you might want to consider.