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A metadata cascade policy describes how metadata instances applied to a folder should be applied to any item within that folder. For example, a user might assign the same invoiceData metadata template to a project folder allowing it to automatically apply to all the files and folders within that project folder. Every policy specifies exactly one metadata template instance and one folder.

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Activation and permissions

To use metadata cascade policies, an enterprise admin needs to enable them for the entire enterprise. In the Admin Console, select Enterprise Settings, Content & Sharing, Cascading Folder Level Metadata. Click the Edit configuration button and pick who can apply cascade policies to folders. Any user with edit permissions on a folder and the ability to create cascade policies can create metadata cascade policies for that given folder.

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Limitations

There is some delay from file upload to the metadata being applied. This very much depends on the number of items in a folder. Metadata cascade operations are performed asynchronously and there is currently no way to check when all metadata has been cascaded to all files.